Specializing in the management of the
Florida Crime Stoppers Trust Fund (CSTF) Grant Program,
Providing clients with the following services:
1) Organization of all invoices/proofs of payment that support spending in current CSTF budget categories. This involves retrieval, scanning and organization of all required documents as digital files (PDF). The files are then organized to allow for a faster review by OAG grant staff, thus resulting in quicker processing. Submit same to the OAG FTP site for the organization on a monthly basis.
2) Completion of all CSTF grant reimbursement documents to include invoice-tracking forms for Public Education-Reward expenditures, Operating Expenses, Salary Expenses, OAG tip reporting forms for paid rewards, Mileage Reimbursement Logs, Property Inventory Logs, salary reimbursement forms, travel related forms, and monthly, summary reimbursement request forms.
3) Once signed by appropriate board members, submit all documents as noted in item #2 to OAG staff via FedEx/USPS monthly on behalf of the board.
4) Completion of monthly performance reports with required proof of performance documents to substantiate monthly compliance with each performance measure required by the grant.
5) Complete and substantiate monthly budget modification requests as needed. This may include transfers of funding from one budgeted line item to another with sufficient documentation and/or the creation of a new line item and budget narrative modification as needed for new initiatives within the OAG’s documented timeframes. This may require advising the board of necessary bid/quote requirements to insure proper reimbursement.
6) Maintain the organization’s grant related perpetual budget and submit same to the board on a monthly basis to insure reimbursable spending throughout the grant year.
7) Advise the board on all grant related expenditures to insure proper reimbursement prior to finalization of purchases. Advise the board on specific vendor related spending to insure quote/bid compliance. Be available to the board for consultation regarding grant related purchases Monday-Friday, 0900-1700, with a maximum response time of 24 hours. This includes contact via phone and email.
8) Be available to field all OAG Grant Staff grant related questions, Monday-Friday, 0900-1700, with a maximum response time of 24 hours. This includes contact via phone and email.
9) Advise regarding compliance with the Florida Single Audit Act if applicable. This only applies to an organization that receives over $500,000 during its fiscal year from state funding.
10) Audits – Work directly with the client’s accounting firm and/or OAG staff to provide all grant related documentation needed during the auditing process. Our staff has years of positive experience with general accounting audits as well as forensic auditing conducted by OAG/OIG grant staff.
Additional Services Available Include:
1) Issuing payments for all grant accounts payable (if authorized by the client)
General bookkeeping services regarding grant related expenditures ensuring proper, timely payments, general continuity, and maintaining perpetual budget.
2) Author and submit yearly CSTF grant applications on behalf of the board of directors.
We will work closely with your treasurer and accountant to insure compliance with the organization’s By-Laws, policies and procedures, and IRS requirements for non-profits.